Tuition and Fees

Student Billing Statement, Balance Due and Refund of Credit Balance

At Presentation College the payment of tuition, fees and all other charges are recorded on the student billing account at the time of registration. An electronic billing statement will be available through the student portal at the time of registration and will itemize student payment obligations to the College including but not limited to the following: tuition, room, board, course fees, and any other charges. The billing statement will also itemize any credits known at that time which are due to the student for the term, such as grant or loan aid, the deposit made, etc. Any changes in the student’s obligations, caused by a change in schedule or in aid for the term, will be itemized on the student’s electronic ledger available through the student portal. It is the students' responsibility to check their ledger periodically throughout the term.

All students are required to sign a Disclosure Statement. The form is available online at https://www.presentation.edu/tuition-aid/student-accounts/payment-forms, it must be completed and submitted to the office of Student Accounts prior to beginning classes. Failure to complete this form will result in a HOLD being placed on the student’s account and will prevent future registration or release of transcripts. The Disclosure Statement contains the official explanation of the College's payment policies.

Students are expected to pay any balance due to the College by the first day of classes. The balance due is calculated based on the term charges less payments made to date and less the pending financial aid shown on the statement. Any Student with a remaining balance after the first day of classes will be auto enrolled in a Payment Plan. All balances are subject to change until the last day to add/drop of the term, fines/fees may be added at any point in the term as needed. Students must make their tuition deposit (non-refundable) and suite deposit prior to moving on campus, participating in practice (as a student-athlete) or attending class. Administrative, clerical, or technical billing errors do not absolve the student of financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed as a result of registration at Presentation College.

Financial aid will be posted to students' accounts within three (3) days of receipt of the funds from the U.S. Department of Education. If a student's payments, including financial aid, exceed the charges shown on the statement, the student will have a credit balance and will be issued a refund within 14 days of the date financial aid funds are received by the College. Students are encouraged to complete a form (available at https://www.presentation.edu/tuition-aid/student-accounts, under “Helpful Forms”) for automatic deposit of their refund checks in order to receive the refund as quickly as possible. Refunds not made by automatic deposit will be mailed to the student's billing address on record.

Payment Plans

Presentation College offers the benefit of a payment plan. A $60 payment plan service fee is charged to all participating accounts for the calculation and maintenance of the plan. The payment plan breaks the original balance due for the term plus the payment plan fee into three monthly expected payments, two monthly expected payments in the summer term.

Fall Term:
September 15^th Payment Due: half of the original balance due plus the payment plan service fee
October 15^th Payment Due: 50% of the current balance due
November 15^th Payment Due: the remaining balance for the term

Spring Term:
February 15^th Payment Due: half of the original balance due plus the payment plan service fee
March 15^th Payment Due: 50% of the current balance due
April 15^th Payment Due: the remaining balance for the term

Summer Term:
June 15^th Payment Due: half of the original balance due plus the payment plan service fee
July 15^th Payment Due: the remaining balance for the term

This breakdown is calculated by the Manager of Student Accounts and is communicated to all students at the beginning of the term to their PC emails. Students who fail to pay any balance due at the specified time each month will incur a $25 late fee and a finance charge of two percent (2%), this includes any delinquent or alternative payment plan agreements. Accounts with balances after the first day of classes will be auto enrolled in the payment plan.

Late Fees

A late payment fee of $25 per month may be assessed on unpaid accounts, including accounts not settled by the 15th of the month of the first day of term, unpaid accounts as of the 15th of each month, and delinquent payments on monthly payment plans.

Unpaid Accounts and Business Holds

Students with unpaid balances with the College will have a HOLD placed on their account. A HOLD means the College will not issue degrees, transcripts, employment placement credentials, final grade reports, or statements of honorable dismissal. Students with business holds may also not be permitted to register for subsequent terms.

Students who fail to pay any balance due at the specified time may be administratively withdrawn from the College. Delinquent accounts may be transferred to a collection agency; fees for this service will be added to students' accounts.

Students who fail to pay any balance due at the specified time each month, or another agreed upon time, may have their Moodle access suspended. A suspension will remain on the student's Moodle account until the amount due is paid. If lack of payment continues the student may be administratively withdrawn from the term. In the case of administrative withdrawal due to an unpaid account, a grade of “W” will be recorded on the student’s transcript.

During the time in which Moodle access is suspended, faculty have the purview to uphold late work policies, as stated in course syllabi. Faculty are not required to provide special allowances to accommodate students during the period that Moodle access is suspended.

An account with a BUS-Settlement Hold does not qualify for Payment Plans; the account holder must pay the entire account balance by the first day of classes.

Institutional Refund Policy - Withdrawal

Withdrawing from a course within the publicized add/drop refund period

Students who wish to withdraw from a registered course and receive a tuition/fees adjustment must initiate the necessary process with their academic advisor. In some cases, financial aid that has been awarded or disbursed to the student may require adjustment.

Withdrawing from a course after the publicized deadline for a refund

Students who wish to withdraw from a scheduled course after the publicized add/drop period must complete the necessary process with their academic advisor. In some cases, financial aid that has been awarded or disbursed to the student may require adjustment.

Withdrawal from College

Official Withdrawals

Students who wish to withdraw from the College must contact their academic advisor or the Registrar's Office.

When students officially withdraw from the College or stop attending all of their classes during the early weeks of the semester, they may be eligible to be assessed only a percentage of costs assessed for the term; they may also be eligible to retain a percentage of their federal, state and institutional financial aid to assist them with the payment of their costs due to the College.

Students must officially withdraw by using the appropriate forms and completing the withdrawal process. When students complete the official withdrawal process, the date on which the withdrawal form is received is used to determine the percentage of tuition and other account charges the College will assess. Students who wish to withdraw from the College should contact their advisor or the Registrar’s Office and complete the official withdrawal process.

If an amount owed is still owed after withdrawal, the payment must be received, or payment arrangements must be made within 30 days of notification of the withdrawal date or the student's account will be considered delinquent.

College Initiated Withdrawals

The College reserves the right to administratively withdraw a student for reasons such as non-payment, disciplinary, academic, lack of engagement, or other extenuating circumstances.

Unofficial Withdrawals

When it is not possible for students to complete the official withdrawal process or they stop attending their classes without providing notice, the College will determine their withdrawal date once the College becomes aware that a student is no longer attending classes.

The Official withdrawal date will be determined in one of the following ways:

• The date the student began the process or official notified the College of intent to withdraw; or
• The midpoint of the semester for a student who leaves without notifying the College; or
• The student’s last date of an academic related activity

The following account charges are eligible for proration ("COSTS ELIGIBLE FOR PRORATION"):

• Housing charge (prorated per day until the last day to drop (Full Term))
• Meal plan (prorated per meal until the last day to drop (Full Term))

The following account charges are not eligible for proration and are assessed at 100%:

• Tuition
• IT fee
• Program fees
• Online per hour fee
• New student fee
• Course fees
• Disciplinary fines
• Housing fines
• Books purchased in the online Bookstore
• Library fines
• Supplies purchased in the Saints Stop
• Clinical makeup fees
• Laptop rental/purchase through the College
• Challenge exam fees
• Parking fines
• Transcript fees
•  Tuition deposit  

Proration Dates

FALL 2022 Full-Term Classes	Proration Amount
Before or on September 6, 2022	100%
On or after September 7, 2022	No proration
FALL 2022 Session 2 Classes
Before or on August 25, 2022	100%
On or after August 26, 2022	No proration
FALL 2022 Session 3 Classes
Before or on October 20, 2022	100%
On or After October 21, 2022	No proration

 

SPRING 2023 Full-Term Classes	Proration Amount
Before or on January 23, 2023	100%
On or after January 24, 2023	No proration
SPRING 2023 Session 2 Classes
Before or on January 12, 2023	100%
On or after January 13, 2023	No proration
SPRING 2023 Session 3 Classes
Before or on March 16, 2023	100%
On or after March 17, 2023	No proration

 

SUMMER 2023 Full-Term Classes	Proration Amount
Before or on May 30, 2023	100%
On or after May 31, 2023	No proration
SUMMER 2023 Session 2 Classes
Before or on May 18, 2023	100%
On or after May 19, 2023	No proration
SUMMER 2023 Session 3 Classes
Before or on July 5, 2023	100%
On or after July 6, 2023	No proration

The FAO performs a calculation of return of Title IV funds that is separate from the College refund calculation. That policy is in the Financial Aid Office section of the College Catalog.

Deposits

The College will retain any deposits that have been paid to the student's account to satisfy any amount due. Deposits are only refunded if the student's account reflects a credit balance.

Active Duty Policy

Refer to the institutional policy on students called to active duty under Academic Policies, Active Duty.

Form 1098-T

A college or university that received qualified tuition and related expenses on your behalf is required to file Form 1098-T with the Internal Revenue Service (IRS).  Educational institutions are required to file and furnish a Form 1098-T to students whom payments for qualified billed tuition and related expenses were received in the calendar year.  The information being reported to the IRS verifies your enrollment with regard to certain eligibility criteria for the American Opportunity Tax Credit, the Lifetime Learning Tax Credit and the Higher Education Tuition and Fees Deduction. However, the enrollment information by itself does not establish eligibility for either credit or deduction. Students will receive their 1098-T statement electronically, no paper 1098-T statement will be mailed. When statements are ready, an email will be sent to students with instructions on how to access 1098-T statement online.